How to make a great signature in Gmail

2024 Author: Malcolm Clapton | [email protected]. Last modified: 2023-12-17 03:44

A creative or unconventional signature can save an email from getting into the trash, even if the main content is pumping up. In this article, you'll learn how to make a memorable signature in Gmail that won't slip your readers' eyes.

The topic of correct business correspondence is regularly raised on the pages of Lifehacker. For example, we wrote about Mattan Griffel's mailing etiquette, Artem Turovets' email secrets and Seth Godin's checklist - their virtual mailboxes are replenished with dozens and hundreds of incoming emails every day. Be sure to read these extremely useful materials and learn from the experience with which it will be easier for you to get a response from the addressee. After reading, you will clarify for yourself the psychology of the recipient and learn how to correctly form letters, an important part of which is the registration of the signature.

A good signature is a great help in responding to your request or proposal.

Surely your signature is made according to the unspoken GOST: respectful bow, mentioning your name, phone number and links to social networks. Something may not be there, something may be added, but in general, most of them have the same thing. It turns out boring, dry and with a touch of bureaucracy. Let's dilute the text and numbers with dotted graphics and see what happens.

The example describes the general direction towards your catchy signature. Based on it, you can create absolutely unique combinations that best suit your character or business.

My signature contains "dead" links to social networks. It would be nice to bring them to life with beautiful icons. There is nothing difficult about this. Everything about everything will take 10 minutes. Go.

1. Preparing Google Drive

First of all, go to Google Drive and create a new folder there with an arbitrary name, for example Signature. Click on the folder with the right key and open access to the entire Internet to it.

Subsequently, the contents of this folder will be loaded when the recipient views the letter.

2. Choosing graphics

The second step is the hardest. You need to select icons. It's hard because it's not always easy to download graphics without registration and / or payment. I will simplify your task by recommending a web service.

Have you decided and downloaded? Reduce the resolution of the pictures to an acceptable one: 64x64 or 32x32. Almost any graphic editor or specialized web service can perform this operation. By the way, I prefer.

Pay attention to the size of the images. The addressee should not waste his time or mobile traffic on a large download. Less is better.

Ready? We drop the images into the Signature folder.

3. Make a signature in Gmail

Click on the options gear in the upper right corner and go to Gmail settings. Scroll down the General tab to the Signature section. Use the "Insert Image" button to add an icon.

Select the icon and click on the "Link" button. Enter the required address.

Make a couple of spaces and insert the following image. Re-add the link. Remember to save your changes.

In the same way, Google Play or App Store icons are added to the signature to quickly download applications. Sometimes there are advertising banners and even hand-painted ones.

In the latter case, you will have to take a picture of your squiggle and process it in a graphics editor: convert it to black and white mode, remove the background, reduce it to acceptable frames and save it in-p.webp

Whichever direction you choose, your signature will still shine with colors and look much more interesting. The main thing is not to overdo it.

Conclusion

As I mentioned, the power of a catchy signature is limited by your imagination, as well as your sense of humor, measure and beauty. Look carefully, in addition to graphics, you have several text formatting tools at your disposal: choosing a font and its shade, background color, lists and everything in the same spirit. They can be properly disposed of by making something like a business card.

Why not include the business card itself in the signature? The point is that the main purpose of a signature is to provide quick feedback. For example, the recipient should as simple as possible copy your phone number, full name or position for their needs, or follow the suggested link. The usual picture will not be enough for this.

How do you style your Gmail signature?