10 tips for becoming an advanced Gmail user

2024 Author: Malcolm Clapton | [email protected]. Last modified: 2023-12-17 03:44

Most of you are sure that you know how to use mail and thoroughly know about all the features of Gmail. But you may not know a few secrets that can save you time and make your mailing easier.

1. Include additional folders

Many people use several mailboxes at once to distinguish between work and personal correspondence. In this case, it is convenient to check all your accounts from one interface. The "Additional folders" function will help to do this, which will display mail from each connected mailbox in a separate folder in the "Inbox". You can activate this feature in the Gmail settings in the "Laboratory" section.

2. Use Boomerang to delay sending emails

If you work with people in different time zones, then Boomerang can help you send emails exactly when they are read. You just write your message, then specify the time it was sent, and this clever extension does the rest.

3. Make a revision of the "Lab" Gmail

"Laboratory" is a special section in the settings of the Gmail mail service. Collected here are experimental features that are still being tested. You should definitely carefully study all the possibilities available here, because among them there are many really useful ones.

4. Turn letters into cards with Sortd

If you've ever used Trello, you know how convenient it is. All information in it is recorded in the form of separate cards, which are organized in several thematic columns. The Sortd extension brings the same workspace organization to Gmail.

5. Use additional mailing addresses

If you need an address to register in any service or newsletter, then you can use not your main email address, but derivatives from it. The fact is that Gmail allows you to add any word with a "+" sign to your mail address and use it to receive mail. Thus, you can divide emails into work and personal, or set up effective protection against spam.

6. Learn keyboard shortcuts

Like many other Google products, Gmail has tons of keyboard shortcuts to help you get your work done much faster. You can see them all by simply pressing the question mark key on your keyboard. Pick a few of the operations you use most and try to memorize the appropriate keyboard shortcuts. The effect will exceed all your expectations.

7. Activate the cancellation of sending the letter

Sometimes it happens that right after clicking on the send message button, you remember with horror that you forgot to indicate important information or attach a file. To avoid such situations, Gmail has a "Undo Send" feature. Activate it in the service options and specify for how many seconds the sending of the letter should be delayed.

8. Use the "Ignore" function

This feature is useful if you need to temporarily mute an overly active correspondent. After clicking it, all letters from this contact are no longer displayed in the Inbox folder, but you can find and view them at any time by typing label: mute in the search bar. If you want, you can unblock the user again.

9. Prepare Response Templates

The experimental Reply Templates feature allows you to quickly reply to emails using pre-built templates. This can be useful if you receive many letters to which you need to give approximately the same formal answer. You can find and activate this feature in the Lab section of your Gmail settings.

10. Try Inbox

The new service from Google is designed to completely change the usual form of mail. Inbox has a simpler and more user-friendly interface, as well as a number of advanced features to automate the work of mail. Among the most popular are the ability to hide letters for a specified period of time and automatic replies created using artificial intelligence.