Table of contents:
- Basic Mac keyboard shortcuts
- Basic Windows hotkeys
- Basic Microsoft Office shortcuts
- Basic Google Chrome hotkeys
- Basic Gmail keyboard shortcuts
2024 Author: Malcolm Clapton | [email protected]. Last modified: 2023-12-17 03:44
If you want to get more done in the office, keyboard shortcuts are simply an indispensable tool. Learn basic shortcuts for Windows and Mac, Microsoft Office programs, Chrome browser, and Gmail.
Basic Mac keyboard shortcuts
Macs have become widespread in offices over the past few years. If you want to make the most of it, try a few keyboard shortcuts.
1. Command + W - close a window.
2. Command + Shift +? - open the "Help" menu.
3. Command + Shift + 3 - take a screenshot.
4. Ctrl + Command + D - find out the definition of the selected word.
5. Command + Shift + T - open the last closed tab.
6. Command + Tab - switch between open programs.
7. Command + space - search for files on your computer using Spotlight.
8. Shift + Ctrl + Power button - put the computer into sleep mode.
9. Ctrl + Option + Command + 8 - invert the colors on the screen.
10. Ctrl + Option + Command + Eject - quickly turn off the computer.
11. Command + Option + + sign; Command + Option + - sign - scale the screen.
Basic Windows hotkeys
Just like the Mac, Windows has hundreds of keyboard shortcuts that let you work without a mouse and increase your productivity.
12. Shift + Delete - permanently delete the object without moving it to the trash.
13. Ctrl + Shift + N - create a new folder.
14. Windows Key + Shift + Right / Left Arrow - move the window to another monitor.
15. Windows Key + D - minimize all windows.
16. Windows Key + F1 - call Windows help.
17. Alt + F4 - close the window in which you are working.
18. Ctrl + Shift + Esc - call the task manager.
19. Windows Key + Up Arrow - maximize the window.
Basic Microsoft Office shortcuts
The standard Microsoft Office suite of office programs has many hotkeys to help you work more efficiently. Here is some of them.
20. Ctrl + S - save.
Mac: Command + S.
21. Ctrl + O - open file.
Mac: Command + O.
22. Ctrl + C - copy.
Mac: Command + C.
23. Ctrl + V - insert.
Mac: Command + V.
24. Ctrl + A - select all.
Mac: Command + A.
Basic Microsoft Word keyboard shortcuts
25. F7 - check spelling.
Mac: F7.
26. F4 - repeat the last action.
Mac: Shift + F4.
27. Shift + F3 - change the case of letters.
Mac: Shift + F3.
28. Ctrl + Backspace - delete the last word.
Mac: Command + Delete.
29. Ctrl + Shift + N - apply the "Normal" style.
Mac: Command + Shift + N.
30. Alt + Shift + D - insert the date.
Mac: Ctrl + Shift + D.
Basic Microsoft Excel keyboard shortcuts
31. Ctrl + N - create a new book.
Mac: Command + N.
32. Shift + space - select the entire line.
Mac: Shift + space.
33. Ctrl + space - select the entire column.
Mac: ^ + space.
34. Ctrl + 1 - call the "Format cells" window.
Mac: Command + 1.
35. Shift + F11 - add a new sheet.
Mac: Fn + Shift + F11.
Basic Microsoft PowerPoint keyboard shortcuts
36. Ctrl + M - add a new slide.
Mac: Ctrl + M.
37. Ctrl + Shift + C; Ctrl + Shift + V - copy and paste formatting.
Mac: Command + Shift + C Command + Shift + V.
38. Ctrl + D - duplicate an object.
Mac: Command + D.
39. Ctrl + G; Ctrl + Shift + G - group or ungroup objects.
Mac: Command + Option + G Command + Option + Shift + G.
40. Hold Shift and scale - maintain proportions while scaling.
Mac: hold Shift and scale.
41. Ctrl + space - clear formatting (Windows only).
Mac has a button “ Clear format »On the toolbar.
Basic Google Chrome hotkeys
Google Chrome is one of the most popular browsers in Russia. It's time to get familiar with some of its useful keyboard shortcuts.
42. Ctrl + T - open a new tab.
Mac: Command + T.
43. Ctrl + Shift + T - open the last closed tab.
Mac: Command + Shift + T.
44. Ctrl + Shift + N - open a new window in "Incognito" mode.
Mac: Command + Shift + N.
45. Ctrl + D - add the page to bookmarks.
Mac: Command + D.
46. Ctrl + R - reload the page.
Mac: Command + R.
47. Ctrl + L - highlight the page URL in the address bar.
Mac: Command + L.
48. Ctrl + F - search on the page.
Mac: Command + F.
49. Ctrl + J - watch your downloads in Chrome.
Mac: Command + Shift + J.
Basic Gmail keyboard shortcuts
Here are some shortcuts to help you manage your mail faster. To use them, you first need to go to your Gmail settings and enable keyboard shortcuts.
50. Ctrl + Shift + C - add a copy.
Mac: Command + Shift + C.
51. Ctrl + Shift + B - add a blind copy.
Mac: Command + Shift + B.
52. K / J - go to the next / previous letter.
Mac: K / J.
53. D - open a window for creating a new letter.
Mac: D.
54. Tab and then Enter - send a message.
Mac: Tab and then Enter.
55. Shift + I - mark the letter as read.
Mac: Shift + I.
56. Ctrl + B / I / U - make the text bold, italic, underlined.
Mac: Command + Ctrl + B / I / U.
57. Shift + U - mark the letter as unread.
Mac: Shift + U.
58. # - delete contact.
Mac: #.
59. ! - send a letter to spam.
Mac: !.
60. Ctrl + K - insert a link.
Mac: Command + K.
Memorize these basic keyboard shortcuts so you can get your work done faster.
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