How to write a statement correctly

2024 Author: Malcolm Clapton | [email protected]. Last modified: 2023-12-17 03:44

Sometimes a statement is an empty formality, but in some situations it is indispensable. A life hacker will help you not to make stupid mistakes and will provide examples of the most popular documents.

Why statements are needed

To get a job or quit, get a passport and a certificate from the tax office, file a divorce and take out a loan, you need an official document. Such a document most often becomes a statement - a simple way to confirm your intention in writing.

The form of some applications is unified. But most can be written freely. True, here too there are certain requirements for the design - this is how the tradition developed. These are the requirements that will be discussed.

In what form to apply

The application can be written by hand or printed on A4 paper. In some cases, the application must be written on a special form. For example, when submitting documents for a passport or for registration of an individual entrepreneur.

Even if you are typing the application on a computer, be sure to put your own signature after printing. Without it, the document is considered invalid.

General rules for registration

The general requirements for written applications are set out in Federal Law No. 59 “On the Procedure for Considering Applications from Citizens of the Russian Federation”. Based on it, as well as on generally accepted business practice, the application consists of five details:

1. Information about the addressee and the applicant.
2. Title of the document.
3. The wording of a request or proposal.
4. Date of application.
5. Signature.

Information about the addressee and the applicant

In the upper right corner it is necessary to indicate to whom this statement is intended and, in fact, from whom it is.

Addressee information

Since a statement is an official document, we are writing it not just to a person from the street, but to an official. Therefore, we must indicate:

1. The position of the addressee.
2. Name of the organization.
3. His name, patronymic and surname.

The name and position of the addressee must be written in the dative case (we ask ourselves the question "to whom?"). For example, director Petrov or rector Ivanova.

Applicant Information

In the information about the applicant, it is often enough just to indicate your last name and first name. When necessary, you can add an indication of the position or status. We indicate this data in the genitive case (we ask ourselves the question "from whom?").

There are often disputes about whether it is necessary to put the preposition "from" in the line about the applicant. That is, how is it correct: "Ivanova Maria" or "from Ivanova Maria"? Both options are valid.

The traditional form is writing without a preposition. But try to read the whole sentence - a series of names and surnames sounds rather confusing. With a pretext, such a problem does not arise: it is immediately clear to whom and from whom.

Title of the document

It would seem that it is difficult to simply write a "statement". However, there are some nuances here. The most common question: should I write this word with a capital or small letter? There are three valid spellings here.

1. With a lowercase letter at the beginning of the line and with a period after the word

The traditional way of design. In this case, information about the addressee and the applicant and the name of the document are considered one sentence.

2. With an uppercase letter without a dot at the end

When you write the word “statement” in the center of the sheet, it becomes the heading of the entire document. And the same rule applies to it as to the rest of the headings: the first letter is uppercase, and there is no period at the end.

3. In capital letters without a dot at the end

The same rule applies here as in the previous paragraph. Center - the title of the document, which means that the period at the end is not needed. This type of writing is usually found if the text is typed on a computer, and not written by hand.

The wording of a request, complaint or proposal

This part starts with a red line. You write a statement with a specific purpose and must explain here exactly what you want from the addressee. Describe the reason for contacting, your request, arguments.

The wording is not limited by any rules, but vernacular here will look inappropriate.

Try to stick to a formal business style. Express your thoughts simply and concisely.

To substantiate the validity of your request, you can attach additional documents to the application and refer to them in this part.

Application date

Usually the filing date is indicated immediately after the formulation of the essence of the application and is aligned to the left.

Also, the date can be specified immediately after the name of the document.

Signature

The signature on the application is always put manually, even if you have completed the rest on your computer. It is right-aligned.

Sample statements

Let's move on from theory to practice and consider the features of filing the most common applications.

Application for a job

By law, it is not necessary to write an application when applying for a job. But sometimes you may be asked to write it for reporting or data collection in order to draw up a job order based on this document.

The addressee can be the head of the organization or the head of the personnel department. In the text of the application, indicate the proposed position and the date of employment.

Additionally, you can list the documents that you submit with the application: TIN, work book, certificate of compulsory pension insurance, diploma, military registration documents.

Application for the next paid vacation

This is a request for annual paid leave. The application must be written if your organization does not have a vacation schedule or if your vacation schedule is scheduled for the wrong time.

Vacation applications must be submitted two weeks before the date of the intended departure.

Maternity leave application

This statement is written by women before going on maternity leave. The text must indicate the duration of the vacation, according to the terms from the sick-list of the antenatal clinic. The latter, by the way, must be attached to the application.

Vacation application at your own expense

In this case, the employee asks for several days of unpaid leave. The application may be accompanied by additional documents confirming that the administrative leave is really necessary.

When you are going to take some time off, for example, for family reasons, you also need to write an application for unpaid leave. The second option is to write an application for a day off on account of a paid vacation.

Dismissal letter

The employee asks for termination of the employment contract between him and the employer. In the reasons, you can indicate that this is a dismissal of your own free will, by agreement of the parties or of your own free will without working off. The Lifehacker has a separate article about the nuances of competently drawing up a letter of resignation.

Application for academic leave

Academic leave is granted in exceptional cases: for health reasons, difficult family circumstances or other reasons. Therefore, in the application, you must not only ask for a vacation, but also explain why you need it.

Indicate the fact that you have additional documents. For example, a certificate from a hospital.

Application for transfer to another faculty

When a student is transferred from one faculty to another, there is usually academic debt due to discrepancies in curriculum. Therefore, in addition to requesting a transfer, your application must contain a promise to pass all missing credits and exams.

Police report

If you become a witness or victim of a crime, you must immediately report it to the police. And it is better not to postpone the case: over time, it becomes more difficult to find the culprit and prove his guilt.

You can file a report with the police both orally and in writing.

This means that it is not necessary to write the application yourself. You just need to go to the nearest police station and tell the officer on duty about the incident. He will draw up a protocol, which you just have to sign.

But if for some reason you cannot go to the department, write an appeal yourself. In this case, you need to consider the following points.

1. As the addressee of the application, indicate the name, patronymic and surname of the head of the police unit (if possible, write his position and rank).
2. Anonymous applications will not be accepted for consideration. This means that you must not only indicate your name, but also the address of residence and contact phone number.
3. In the main part, you need to accurately and in as much detail as possible describe the details of what happened: time, place, circumstances of the crime (the number of criminals, the sequence of their actions). If you suddenly become a victim of a robbery, describe what was stolen from you, and indicate the value of the stolen property.
4. At the end of the application, state the essence of your requirements. For example, find criminals and bring them to justice.

The decision on the application is made within three days. But in exceptional cases, the deadline can be postponed by 10 or 30 days. After this time, the police either initiate a case or issue a refusal order. In the latter case, the refusal can be appealed to the prosecutor's office.