How to write a vacation application correctly

What are the holidays

The statement may be needed for different purposes.

Annual paid vacation

By law, workers are entitled to at least 28 days of vacation annually. But there may be more of them if a person works, for example, in dangerous conditions or in certain structures.

Unpaid leave

At your own expense. Any employee can ask for this if they have valid reasons. The manager determines the degree of respect at his own discretion. Allowing an employee to take unpaid leave is a right, not an obligation, of the employer.

An exception is made for some categories of workers. For example, for working pensioners and part-time workers. They cannot be denied.

Study leave

If an employee is studying part-time or part-time according to bachelor's, specialist's or master's programs in an institution with state accreditation, such a student is entitled to leave with the preservation of average earnings:

for passing exams in the first and second year for 40 days, for the next courses - 50 days;
for passing the state exam at the end of training and writing a diploma - up to four months.

Holidays at their own expense are provided:

for passing entrance exams - 15 days;
students of preparatory departments of universities for passing final exams - 15 days;
full-time students who work in parallel take 15 days to pass exams, and four months to pass a state exam and defend a diploma.

Maternity leave

It is equal to 70 days (in the case of multiple pregnancies - 84) before childbirth and 70 (with complicated childbirth - 86, with the birth of two or more children - 110) - after.

Holiday to care for the child

It is provided after maternity leave and can last until the child reaches three years of age.

How to write a statement

There are no strict requirements for the form. Perhaps your company has a standard version of the document that the HR department wants to see. Then it is better to ask them for a sample. But in general, the main thing is that the application contains all the necessary information.

Let's analyze each block of the document.

Statement cap

For all types of vacations, it is drawn up in the same way. The heading - that is, the part that is usually located in the upper right corner, indicates the position of the addressee, the name of the company, his name, patronymic and surname, as well as from whom the application is being submitted.

We write data about the addressee in the dative case (to whom?), About ourselves - in the genitive (from whom?). In this case, the preposition "from" can be put or omitted, both approaches will be correct.

How to write a vacation application correctly

Title of the document

The word "statement" can be written in three ways:

With a lowercase, that is, with a small letter and with a period after the word.
With an uppercase letter without a dot at the end.
Capital letters without a period at the end.

Body of the statement

The content will depend on the type of vacation. Here you need to describe the purpose of submitting the document and indicate the circumstances that can help to achieve it.

Annual paid vacation

There are several options. If you just ask for a vacation, the entry will be very concise.

I would like to ask you to provide me with an annual paid leave from September 1, 2021 with a duration of 14 calendar days.

Everything is clear here: after the preposition "from" the date of the first day of the vacation is indicated, then the number of its days, which are counted from the specified date.

Sometimes they take a vacation right before being fired. Then it is not necessary to write two statements for each event. You can combine them in one.

I would like to ask you to provide me with an annual paid leave from September 1, 2021 with a duration of 14 calendar days, followed by dismissal of my own free will.

Accordingly, the last day of vacation will be the final working day in the company.

If the company has approved a vacation schedule - and this should happen annually - the application need not be written. On the contrary, it is the employer who notifies you two weeks in advance that it is time to take a break. However, if the plans have changed, you can agree with the authorities and move the rest time. The management is not obligated, but can be accommodated. Then you will need to write an application for the postponement of the vacation with a justification why you were not satisfied with the old terms. The text might look something like this.

I ask you to postpone the annual paid vacation set by the vacation schedule for 2021 in the amount of 14 calendar days from September 1, 2021 to October 1, 2021 due to family circumstances.

Unpaid leave

The wording is similar to paid vacation. True, you have to clarify why you need days without work.

Please provide me with unpaid leave for 10 days from September 1, 2021 in connection with the need to take care of my grandmother after surgery.

If there are any circumstances in connection with which the employer cannot refuse you according to the law, it is better to indicate them in the application.

I would like to ask you to grant me 10 days of unpaid leave from September 1, 2021 as a working disabled person. I am attaching a certificate of disability.

Study leave

For paid leave, the following statement is suitable:

I would like to ask you to provide study leave with the preservation of the average salary for the period from December 20, 2021 to January 30, 2022, with a duration of 40 calendar days for passing the intermediate certification at the university.

I attach a call-out certificate from an educational institution.

Please note: the name of the educational institution must be indicated in the application. And the vacation period is not determined from a bunch of flounders, the period must coincide with the number of days indicated in the certificate-call from the university.

For study leave at your own expense, the wording needs to be slightly changed.

I would like to ask you to provide study leave without keeping the average salary for the period from July 20, 2021 to August 4, 2021, with a duration of 15 calendar days for passing entrance examinations at the university.

I am attaching a call-out certificate from an educational institution.

Maternity leave

The statement is also very succinct.

I would like to ask you to grant me maternity leave of 140 calendar days from September 1, 2021 and to pay a lump sum. The basis is a certificate of incapacity for work dated August 15, 2021 No. 101 010 202 020.

Holiday to care for the child

Again, you won't have to write a lot. You need to indicate why you are taking vacation and for what period.

I would like to ask you to grant me parental leave Olga Evgenievna Agushina, born on November 10, 2021, from January 20, 2022 until she reaches the age of three.

Please assign and pay me a monthly childcare allowance until the child reaches the age of 1.5 years.

Date and signature

Under the application you need to indicate the current date and sign - nothing complicated. The date can also be written immediately after the word "application".

What documents must be attached to the application

These are usually obvious papers. But it is still better to discuss this point.

Annual paid vacation

Nothing is needed, the statement is enough. But if you are postponing the vacation for a good reason, you can add a document confirming it - for example, a voucher to a sanatorium for treatment.

Unpaid leave

If there are papers supporting the reason why you need a break, it is better to attach them. As well as documents, according to which the employer cannot but release you from work.

Study leave

You will need a certificate-call from the university. You need to get it at an educational institution.

Maternity leave

A sick leave issued by a doctor in an antenatal clinic is attached to it.

Holiday to care for the child

You will need a birth certificate of the child and a certificate from the place of work of the other parent that he does not use such leave and does not receive a monthly allowance.

When to apply

Usually the document is submitted two weeks in advance. There is no such requirement in the law, it is the employer who must notify the employee about the annual leave within this period. But, if possible, it is better to submit the paper in advance. This will give the company time to pay all that is due and decide how to organize work during your absence.