22 little-known Google Docs features to make your work easier and more convenient

Edit like a pro

1. Moving text from one place to another is possible not only by copying and pasting. Select the desired part of the document and just drag it with the mouse. You can also move an entire paragraph. To do this, place the cursor in it, press Shift + Alt and press the up and down arrows.

2. Select the text you want, hold down Ctrl / Command + Shift and click a period to increase the font size one point, or a comma to decrease it.

3. In a few clicks, you can apply formatting from one part of the text to another. Just place the cursor where you want to take the style, click on the roller icon in the upper left and select the text you want to change. If you double-click the icon, you can apply formatting to multiple words, sentences, or paragraphs at once.

4. In order not to search for the required functions for a long time, use the Alt + / keyboard shortcut. A menu search will open, with which you can quickly find any feature of Google Docs.

5. The service can quickly structure text that contains headings. Click View and select Show Document Structure. A panel with paragraphs will appear on the left, each of which is a heading in the text. Click on the desired item to quickly jump to it.

6. Rest your fingers and try typing with your voice. On the "Tools" tab, select "Voice Input", click on the microphone icon and speak. You can use the commands dot, comma, exclamation mark, question mark, new line, and new paragraph.

7. The voice input function can also be used to transcribe audio recordings. These can be interviews, podcasts, and so on. The service does a good job of recognizing the recorded voice.

8. To see the definition of a word, use the combination Ctrl + Shift + Y or Command + Shift + Y. However, this only works with the initial forms.

9. You can search for information on the Web without leaving Google Docs. Call the Browse function with the keyboard shortcut Ctrl + Alt + Shift + I or Command + Alt + Shift + I. The topics you wrote about earlier will be displayed. You can also find the information you need on Google and attach it to the document.

Draw up documents

10. It is possible to add images from Google Photos to documents. Open the Insert menu, select Image and click Add from Google Photos. You can also insert pictures from Google Drive or simply from the Internet.

11. The service has a tool for cropping and editing images. Click on the picture, open the "Format" menu and select the desired function in the "Image" item. So, for example, you can choose the color of the picture and adjust its transparency.

Work with other users

12. Don't let the language barrier get in the way of your work. Google Docs can translate entire texts. To do this, you need to open "Tools", click on "Translate document" and select a language.

13. You can mention another person in a document to get their attention. Hover the cursor over the right side of the file, click on the "Add comment" button that appears, put the "@" or "+" symbol and select the desired person from the contacts. Alternatively, you can simply enter the user's email address. If the person does not have access to the document yet, the service will offer to provide it.

14. To quickly send a document to the person you're working on, open the File menu and click Share. The message will come from your main mailbox linked to your Google account.

15. You can also write an email to any outside user by attaching a document to the letter. To do this, from the File menu, select Attach to Email. mail.

16. You can make a document publicly available by publishing it on the Web. It is possible to embed it in a web page or link to it. This is the responsibility of the "Publish to Internet" function, available through the "File" menu.

17. To get a direct link to a specific part of the text, place the cursor in the desired place, open the "Insert" menu and select "Bookmark". Just don't forget to give the person you want to share the link with access to the document.

18. Want to send a link to a PDF version of your document? While editing, open the address bar and instead of edit at the very end, enter export? Format = pdf. Copy the entire link. By opening it, a person will be able to download the document as a PDF file.

19. In the same way, you can make a template from a document. Instead of edit, enter copy, and the link will allow the user to save a copy of the file to himself in the repository.

Expand your horizons

20. Google Docs has a library of resume templates, brochures, letters, newsletters, and more. Use them as a starting point to create your own unique documents.

21. Add docs.google.com/create to your browser bookmarks so you can create a new document at any time.

22. Do not limit yourself to standard fonts - download additional ones that suit you personally. Click on the font selection button, and then on "Other fonts". You can sort them according to different parameters and add to your library.