5 easy steps to clean your inbox

2024 Author: Malcolm Clapton | [email protected]. Last modified: 2023-12-17 03:44

If you are tired of raking your mail and cannot look at your inbox without horror, perhaps you should try some basic but regular measures to combat the growing flow of letters?

1. In any unclear situation, sort your mail

A queue at a supermarket checkout, at a gas station, to a doctor or waiting for a train on the apron / plane at the airport is a good place and time to sort through incoming mail, sort and delete unnecessary letters. Have you ceased to be interested in something, are not interested in certain issues or topics anymore? Just delete emails and irrelevant messages without opening them! If you want to somehow automate this process, you can use all the old mailings and subscriptions at your leisure.

2. Labels with functional loading

Create a collection of labels with self-explanatory names - and just put all incoming mail at once into different folders with these labels. At the same time, incoming letters will constantly tend to zero. What is the point of saving all cases, tasks, invitations, projects or invitations there, when for each category or subject you can create universal folders with appropriate names.

Moreover: for such folders and shortcuts, you can (and should) also assign reminders in the calendar - and then you will never get lost in the planned tasks and important dates / meetings / events.

3. The archive button is your best friend

Marking a letter as read is not the same as actually reading it. The same goes for saving emails. if you are not one of the people who send everything you read to the trash, do not forget about the ability to archive mail and hide archives. If you are used to reminding yourself of important things and meetings with the help of read, but not hidden letters, maybe it is better to try applications for creating lists of tasks?

4. When opening, be careful not to waste time

A simple hint: an unknown sender or an unspecified subject line is the first signal that this letter can be safely ignored or postponed for later. Decide whether to read a particular email before you open it. This will save yourself a lot of time, nerves and unnecessary clicks.

5. Let dedicated apps do all the work for you

If you feel that you yourself are not able to maintain order in your Inbox, you can always reduce the level of information noise and deal with the mail routine using special applications. Here are just a few options to choose from:

• : helps to hide the letter and remind about it at the right time, and not keep all the required meetings / answers / tasks in mind. And in the incoming messages will always be empty at the same time.
• : will help you learn who writes more often on business, and who just generates noise, which letters should be hidden or from which mailings to unsubscribe, and much more.
• : cloud e-mail service, which saves no more than 5 letters in the inbox.