20 Word Secrets to Make Your Job Easier

2024 Author: Malcolm Clapton | [email protected]. Last modified: 2023-12-17 03:44

We've selected 20 tips to help you make your Microsoft Word experience easier. If you often use this program at work, then this material is just made for you!

Microsoft Word is the most important and essential tool for any office work. And the number of functions that it possesses will shock any person. We've picked 20 tips to help you simplify your Word experience and automate some of your chores. you can check out similar material for Excel.

Insert date and time

You can quickly insert a date using the Shift + Alt + D key combination. The date will be inserted in the format DD. MM. YY. The same operation can be done over time using the Shift + Alt + T combination.

Fast case change

If you don't already know the blind typing method, then CAPS LOCK can play a cruel joke with you. By accidentally turning it on and not looking at the screen, you can type a mountain of text that will have to be deleted and rewritten from scratch because of one pressed button. But by selecting the desired text and pressing Shift + F3, you change the case from uppercase to lowercase.

Cursor acceleration

Usually, if you move the cursor with the arrows, it moves one letter at a time. To speed up its movement, hold down the Ctrl key together with the arrow.

Highlight text fragments located in different places

A very useful feature that allows you to highlight inconsistent pieces of text. Hold Ctrl and select the pieces of text you want.

Clipboard

If you use copy and paste (and you probably do), then most likely you know about the enhanced clipboard in Word. If not, then it is called by clicking on the button of the same name and shows everything that you copied to the clipboard during the work.

Quick screenshots

If you are doing a manual, a review of a service, or you just need to paste a screenshot into Word, this can be done very simply using the appropriate tool. Click on the "Snapshot" button and Word will show all active windows. By clicking on any of them, you will get a screenshot of this window.

Hyphenation

Enabling hyphenation can improve the readability of your text and also save you from long white space between words. You can arrange them yourself or entrust it to a computer. The button is located in the "Page Layout" - "Hyphenation" menu.

Watermark

You can add a watermark to your document for added protection. To do this, go to the "Design" menu and select the "Underlay" item. There are four standard templates in Word, and you can also create your own.

Repeat previous command

A very useful feature that allows you to duplicate the last command. If you press F4, then Word will repeat the last command you made. This can be entering text, sequentially deleting several lines, applying styles for different sections of text, and much more.

Stressing

Stressing in Word is as easy as shelling pears. To do this, place the cursor after the letter to be stressed, and hold down the Alt + 769 key combination. Important: numbers must be pressed on the numeric keypad to the right.

Customizing the Ribbon

The top ribbon with buttons can be customized very flexibly. To do this, go to the menu "File" - "Options" - "Customize the Ribbon". Here you can add features that were not there before and remove those that are not needed. Moreover, you can delete or create your own tabs with functions.

Quick selection of a large chunk of text

To quickly select a large piece of text, place the cursor at its beginning and click with the mouse while holding down Shift at the end of the fragment. Saves time and nerves in situations where you have to select several sheets at once.

Move quickly through the document

There are several combinations that greatly speed up document navigation:

1. Ctrl + Alt + Page Down - next page;
2. Ctrl + Alt + Page Up - previous page;
3. Ctrl + Home - move to the top of the document;
4. Ctrl + End - guess yourself.:)

Insert a new page

How I hate myself for not knowing this combination before. Ctrl + Enter allows you to instantly create a new leaf, instead of holding Enter with one hand while brewing tea with the other.

Changing the default save folder

By default, Word saves all files to the Documents folder. In order to change this, go to the menu "File" - "Options" - "Save". In the "Default Local File Location" line, select the folder you need. In the same menu, you can configure the default document format, autosave and much more.

Original formatting

To return the text to its original formatting, press the Ctrl + Spacebar key combination.

Word as a task manager

If you are a big fan of Microsoft and Word in particular, you can even use it as a task manager. However, first you have to try a little. Right-click on the Feature Ribbon at the top and select Customize Ribbon. In the right column, enable the only disabled tab "Developer".

Go to the "Developer" tab that appears and find the "Checkbox" element, which has a checkmark (why not). Now, by clicking on the checkbox, you can create task lists and mark them as completed.

Vertical text selection

If you accidentally mess up your list, you can select the text vertically. To do this, hold Alt and use the mouse cursor to select.

Password Protecting Document

It’s not even worth mentioning why it’s necessary. In our age, when information has become the main weapon, it never hurts to have additional protection. To protect a document with a password, go to the "File" tab and select the "Protect document" option. Now feel free to create a password, but remember that if you forget it, you will not be able to recover it.

The fastest way to open Word

Rounding out our list is an incredible hacking trick. If before, in order to open Word, you created a new document or looked for it in the Start menu, now this is in the past. Press the Windows key + R key combination and enter winword in the window that appears. If you do not use the command line for other commands, then the next time you press Windows + R, the command to start Word will automatically load and all you have to do is press Enter.