12 planners to help you keep up with everything

2024 Author: Malcolm Clapton | [email protected]. Last modified: 2023-12-17 03:44

These apps will help you organize your work, increase your productivity and even your quality of life.

1. Remember The Milk

An application with a huge number of possibilities. In addition to the standard creation of reminders with a date, title and text, in Remember The Milk you can also organize lists and set up notifications: they can be sent to mail, Twitter, an application on a smartphone or instant messengers.

It is possible to add intermediate tasks, tags and files from Dropbox or Google Drive to cases. Busy people will love the smart add feature: you can create a reminder by writing all its parameters in one line. Also, the program can create smart sheets: for example, "tasks that have been postponed three times already", "very important things this week" and so on.

2. Trello

The Trello app uses the Kanban system: work tasks are displayed as cards, which are marked with different labels and move through columns depending on the level of availability. Trello lets you assign titles, descriptions, deadlines, assignees and subtasks to tasks, and attach attachments.

The program also has a convenient calendar that displays all tasks with set deadlines, and a powerful search that helps you filter cards by any parameters. Cases can be dragged from one column to another using drag-and-drop, which is very convenient.

3. TickTick

TickTick is a feature-rich scheduling and reminder application. It makes it possible to add tags and subtasks to cases, group them into lists and folders, and assign them a level of importance. You can add new reminders not only in text, but also using voice input or email.

You can attach notifications to tasks yourself, but the program can also do this by reading the time and date from the description (for example, “go to the car wash at six in the evening”). As a bonus, TickTick offers a pomodoro timer to help you focus on your work.

TickTick: Task Manager, Organizer & Calendar Appest Inc.

TickTick: To Do List & Tasks Appest Limited

TickTick - Todo & Task List ticktick.com

TickTick - Todo & Task List & Reminder by Appest Developer

4. Any.do

In appearance, this planner seems minimalistic, but behind the ascetic design, a huge number of features are hidden. Any.do allows you to tag tasks, add reminders based on place or time. You can also attach subtasks and attachments to them.

In addition to the planner, a shopping list and calendar are integrated with Any.do. If desired, you can share lists and tasks with friends or colleagues, plus add or change performers. Any.do can sync with voice assistants Siri and Alexa, as well as Slack.

Any.do - Tasks + Calendar Any.do To-do list & Calendar

Any.do: Any. DO to-do list and calendar

5. Google Keep

Flexible and useful app from Google. Keep allows you to write down almost anything in your notes: text, list, image, photo, voice recording, and even doodle drawn right on the smartphone screen. Next, you can add a reminder to the card, change its color and position in the list, and assign a label.

But the best thing about Keep is that it automatically syncs with Google services. The notes you create can be viewed in Google Calendar or sent to any Hangouts contact.

Google Keep - Notes & Lists Google LLC

Google Keep: Google LLC Notes and Lists

Google Keep - notes and lists google.com

6. Todoist

Todoist is The Verge's top scheduling app. By sorting tasks by day and week, it allows you to focus on what is really important and urgent. Tasks can be grouped into lists and projects, marked with different colors and severity levels, and delegated to other users.

One of the main features of Todoist is visual statistics of completed tasks. You can track how productive you were on a particular day, week or month, which project received more attention and which less. The application can interact with Google Drive, Google Maps, Apple Maps, Dropbox, 1Password, Alexa and dozens of other services.

Todoist: Doist To-Do List & Tasks

Todoist: Doist Inc. To Do List and To Do List

Todoist: To-Do List and Task Manager Developer

Todoist for Firefox by Todoist Developer

7. Microsoft To-Do

Planner from Microsoft. There are not so many features in it: you can collect tasks into lists and share them with other people, create reminders and subtasks. But on the other hand, To-Do knows how to recommend tasks depending on what date they are scheduled and to which list they belong.

The application also integrates with Outlook and Office 365, which is especially useful for those whose work is tied to programs from Microsoft.

Microsoft To Do: To Do List, Tasks, and Reminders Microsoft Corporation

Application not found

Microsoft To Do: Lists, Tasks & Reminders Developer

8. Omnifocus

Multi-functional planning and productivity app. Each task is assigned a bunch of parameters to choose from: project, start and end time of work, place, person, resource intensity, availability and priority.

In addition to the standard view of current affairs, Omnifocus has tabs where you can check the progress of different projects, study tasks depending on the context. For example, if you are at home and tired, the program will suggest doing something simple like washing dishes or buying tickets.

OmniFocus 3 The Omni Group

Omnifocus for macOS →

9. MyLifeOrganized

A distinctive feature of MyLifeOrganized is the ability to build a hierarchy by breaking tasks into infinite levels of subtasks. All tasks can be assigned due time, urgency, location and tags. The most relevant cases are then displayed in the Today tab.

Unlike many other planners, MyLifeOrganized is not geared towards any specific project organization system. It is used to work on the Kanban, GTD or any other system.

MyLifeOrganized: mylifeorganized.net to-do list

MyLifeOrganized 3 Andriy Tkachuk

10. WeDo

The WeDo app is focused on ensuring that the user not only sets goals and achieves them, but also improves the quality of life. There are ample opportunities for scheduling: to-do lists, folders, subtasks, priorities, and the Share function. But most importantly, the app helps you form good habits and change attitudes towards work.

After completing a task, WeDo asks the user how long it took, how important it was, and how they are feeling. These data are added to statistics: the program shows the tasks in which categories you performed more or less, how you treated them and how much time you spent. This way you can track what tasks your life consists of and what emotions these tasks evoke.

Application not found Application not found

11. WorkFlowy

WorkFlowy is a powerful scheduler for those working on the GTD system. It can be used for almost any purpose: work, vacation planning, creating shopping lists, brainstorming, and more. Tasks are tagged, grouped into sheets, and broken down into sub-tasks.

One of the main features of the application is a minimalistic, intuitive interface. To expand the list, see the description of the task or edit it, just one click or click is enough.

Workflowy - Notes, Lists, Outlines WorkFlowy

WorkFlowy: Note, List, Outline FunRoutine INC

WorkFlowy for Windows →

WorkFlowy for macOS →

12. WEEEK

WEEEK is especially useful for those who use schedulers to organize workflows. It has three main types of tasks: meeting, calling, and action. The program notifies about each of them in different ways, for example, it will remind you of a meeting much in advance. Tasks can be tagged, severity, performers, date and time.

The user can view tasks in the calendar, as well as within the projects to which they relate. In addition to the convenient features, WEEEK also has a stylish interface with dark and light themes.

WEEEK - Tasks, Projects, Notes and Reminders Gold Carrot

Application not found

WEEEK →

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