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How to automate work with mail and not suffer from hundreds of incoming messages
How to automate work with mail and not suffer from hundreds of incoming messages
Anonim

These tools will help you customize your email client as conveniently as possible.

How to automate work with mail and not suffer from hundreds of incoming messages
How to automate work with mail and not suffer from hundreds of incoming messages

There are too many letters

Statistically, the average office worker spends about 47,000 email hours over the course of their career. It may seem like just an annoying waste of time, but in reality it is much more.

People are highly stressed when faced with seemingly overwhelming tasks. Such as, for example, a crowded mailbox.

Email overload often makes you feel like you have a task at hand, but there isn't enough time or resources to even get started. Just looking at the mass of new incoming can cause high blood pressure, heart rate and cortisol (stress hormone) levels.

What to do about it

If you use email in Outlook, Yahoo, Thunderbird, or another service, there are many resources to automate your email flow. InboxZero, Mailstrom and Unified Inbox work with most email clients.

InboxZero

It is a free program for Android, iOS, macOS and Windows. Mobile clients are available only in a number of European countries, but everyone can download the PC version. InboxZero helps you manage important emails and get rid of those that don't matter much. One of the most amazing features of this platform is the "Rest Mode", which allows you to automatically send your contacts an email indicating the time when you are unavailable and when they can contact you next time.

Mailstrom

Mailbird. Mailstrom
Mailbird. Mailstrom

This service allows you to analyze the contents of your mailbox and sort messages by any criterion. Similarly, you can immediately respond to a group of letters united by a common subject, sender, time or other parameter. Users love this platform for the ability to work simultaneously with dozens or even hundreds of emails.

Mailbird

Many people use more than one email account every day. This can be work and personal email, or even two or three work accounts. The best tool for managing multiple mailboxes at once is the Mailbird service for Windows. It allows you to view all received emails in one place.

Extensions and filters for Gmail

You can use special extensions and filters that can improve the flow control of incoming emails. Some of the best are SaneBox, Unroll. Me and BatchedInbox.

SaneBox

Mailbird. SaneBox
Mailbird. SaneBox

SaneBox is designed to rank your emails in order of importance. The extension leaves the messages you want in your main inbox and sorts all secondary inboxes into a separate folder. After these steps, you will receive an email explaining what exactly was redirected.

Unroll. Me

Despite the user data leak scandal, Unroll. Me is still a fairly popular mailbox management system. Its main feature lies in the consolidation of all your subscriptions into a daily digest. This grouping saves time and at the same time does not lose sight of anything. If necessary, you can unsubscribe from unnecessary mailings in one click.

Inbox pause

Mailbird. Inbox pause
Mailbird. Inbox pause

This extension allows you to decide when to receive messages and when not. When pause is enabled, you can set up communication with an answering machine so that all your contacts are aware of the activation of the mail receiving schedule. If necessary, you can configure the display of letters on a schedule.

Filters

Do not forget about Google's spam filters, which allow you to automate the assignment of shortcuts, archiving letters, deleting them, forwarding and other actions. via the dropdown menu in the Gmail search bar. After clicking on the downward-pointing arrow, you will need to specify the criteria, check their accuracy by searching, and then click on the link for creating a filter, which is displayed in the bottom right of the same drop-down menu.

Each of these solutions functions independently of other tools, allowing you to intelligently rake, analyze and sort the bundles of incoming letters. Maximum efficiency can be achieved only by combining several of these services.

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